Administrative Contract Manager

WSSC Water

Laurel, MD

Full Time

Duties & Responsibilities

The Administrative Contract Manager (ACM) manages architectural/engineering, construction and various professional services / goods and services contracts to support Engineering & Construction (E&C). The ACM works collaboratively with departmental and divisional technical managers/staff.

Incumbent establishes and maintains effective working relationships relative to contracts with the Engineering & Construction (E&C) Department, Procurement Department, Office of Supplier Diversity & Inclusion and the General Counsel’s Office. Work includes applying sound contracting principles and practices coupled with WSSC Water Procurement Regulations, business policies and procedures, and various practices that involve the WSSC Water procurement system.

Essential Functions

• Manages administrative provisions of contracts, including the performance period and contract value, the cumulative cost of all tasks issued under basic ordering agreements; indefinite delivery/indefinite quantity contracts; and emergency and goods/services contracts

• Schedules and conducts pre-construction meetings with contractors, WSSC Water staff members, sediment control specialists, and state, county and local agencies

• Manages contract compliance, including subcontracting utilization to support the WSSC Water Minority and Supplier Diversity & Inclusion programs

• Manages and enforces wage-rate provisions under the contract

• Works and coordinates with Technical Contracts Supervisors and Procurement to approve and issue change orders and field orders

• Designated as the WSSC Water representative in verifying and accepting work completion

• Conducts bid-ready contract reviews to ensure completeness

• Works with Technical Contracts Supervisors to prepare and update daily, weekly and monthly reports

• Reviews and recommends revisions to General Conditions, Standard Specifications and Standard Details with the Technical Contracts Supervisors

• Confers with Management to determine needs. Subsequently develops appropriate contract tools with Procurement

• Analyzes problems associated with contract specification requirements, service delivery, and feasibility

• Collaborates with Procurement and other departments to investigate, analyze and address contractor complaints and inquiries

• Serves as a point-of-contact for the contracting process. Addresses concerns of internal client issues and obstacles to successful completion of contracts. Writes and edits scopes of work. Monitors contracts and communicates successes

• Trains others in contract compliance and enforcement

• Drives a vehicle to conduct WSSC Water business

Job Requirements

• Bachelor’s degree in engineering, business administration, contract management, or related discipline

• 3 years of progressively responsible experience in procurement and contract administration

- OR -

• High School diploma or equivalent

• 7 years of progressively responsible experience in utility or water, sewer, and wastewater systems in the utility industry that includes tracking and managing documents, contracts and/or policies, invoices, contract issues; resolutions to technical related issues; and the proactive resolution of utility industry procedural and policy issues

See website posting for additional requirements

Job Preferences

Work experience in the utility or water/wastewater industry

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Posted On: 1/12/2021 7:50:33